Jeremy Sandford FanClub Archives ~ www.JeremySandford.org.uk

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As amended 15 Jan 2000

Gypsy Songs Video

Now called

‘Spirit of the Gypsies’

Accounts

Breakdown of Income and Expenditure

	Page
Preproduction	3
Filming (1)	3
Filming (2)	4
Filming (3)	5
Offline Editing	6
Online Editing (1)	7
Online Editing (2)	7
Online Editing (3)	8
Premiere, etc. (1)	8
Premiere, etc. (2)	9
July – September ‘99	10
October – December ‘99	11
Jeremy’s time / Hatfield running expenses	13
Summary of expenses	14
Income to Gypsy Council	15
Income to Jeremy	16
Situation as at December ‘99	17
Invoice to Gypsy Council	18

Gypsy Songs Video

Expenses

Preproduction: Recces and Casting, etc. (up till April 1998)
Travel and sustenance costs for preproduction briefing and discussion of script; Jeremy, Charlie, George	£78 cash
Meals away from home @ average £3 per trip x 7	£21 cash
Hatfield Court expenses	£250 chq
Jeremy’s travel costs (35 average x 7 @ 20p per mile), i.e. visiting locations for recce, casting of musicians, etc.	£49 cash
Typing, postage, admin.	£30 cash
Total above section:	£428
Production: Filming (1) (May 1998)
Paid to Nick Gifford first instalment of payment of £1300 to cover photography till 2 p.m. Sunday 24th	£500 chq
Food for singers	£26 cash £47 chq £25 cash
Attempted repair of Granada VCR	£12 cash
Mark O’Gallaidh (performance)	£55 cash
Ted Atkinson (performance)	£45 cash
Brigid Price (performance)	£35 cash
Mic and Suzie Darling (performance)	£50 cash
Dave Rawlings (performance)	£20 cash
Location fee Gypsy caravan	£5 cash
Snacks for team	£15 cash
Facility fee for accommodation	£23 cash
Jeremy Sandford’s travel, 94 miles @ 20p	£18 cash
Cleaning fluid for VCR and one VCR tape	£4 cash
Incidental expenses	£15 cash
Total above section:	£895
Production: Filming (2) (May 1998)
Jeremy: wine and food for later in week	£30 cash
Jeremy: petrol	£30 cash
Replacement VCR for copying rushes (formerly £225 but reduced because VCR also used for some other things)	£149 chq
Video cassettes (ditto)	£8 cash
Extension lead (ditto)	£9 cash
Johnny Sheridan (lead to singer J. Connors)	£10 cash
Hire of Video screen (ditto as above)	£30 cash
Eski (transport)	£15 cash
Charlie Smith (performance)	£50 chq
Professional advice, Charlie	£100 chq
Mick Darling (performance)	£100 cash
Marco (performance)	£50 cash
Viv (performance)	£25 cash
Ted (performance)	£50 chq
Cider	£20 chq
Cook £30 x 2	£60 chq
Accommodation £8 x 10	£80 chq
Location fee £75 x 2	£150 chq
Tea for performers	£14 cash
Drinks for performers (Bromyard)	£4 cash
Jackie Davies location	£30 cash
Drinks for performers	£7 cash
Wiggy Smith performance & location	£50 cash
Mic (further fee: performance)	£30 cash
Ted (further fee: performance)	£65 cash
Dave Rawlings (song & location)	£50 cash
Jeremy: petrol	£10 cash
Nick Gifford, 2nd payment	£700 chq
Nick’s final invoice	£100 chq
5 x camera film	£150 chq
Ted: accommodation for artistes and crew	£171 chq
Artistes travel	£84 chq
Total above section:	£2,431
Filming (3) David Essex Shoot (September 1998)
Hire of camera, radio mike, insurance, VAT	£142 chq
2 tapes, camera transport, VAT	£56 chq
Transport to location, 3 people @ £12.50	£37 cash
Tube fares, 2 people @ £1.30 x 4	£5 cash
Jeremy: train fare return Leominster – Paddington	£29 cash
Replacement of camera for production stills	£150 chq
James Lamprea cameraman fee	£200 chq
Charlie Smith consultation advice, performance	£50 chq
Lunch for 16 on location	£75 chq
Charlie Smith travel expenses, etc.	£75 chq
Hire of Trotting Gig	£50 cash
David Essex expenses	£100 cash
Hire of location	£95 c+c
P. Ingram Musicians fee, Julie	£25 cash
Total above section:	£1,089
TOTAL ALL FILMING:	£4,415
Off-Line Editing (October to December 1998)
VHS Editing Suites: Dry hire for use at Hatfield and in situ hire at Vivid Birmingham, Ty-Film Cardiff and Rural Media Comp Hereford 39 days @ average £30 per day with some bulk booking deductions	£949 chq
Travel by car to pick up and return editing suite and to edit in situ 1440 miles @ 20p	£288 cash
Travel by train Fifteen return journeys @ £10.50 average	£158 cash
Meals away from home while editing: Mid-day meals @ £4 average x 31	£124 cash
Tea-breaks @ £1.50 average x 31	£47 cash
Transfer of film to VHS for editing	£250 chq
Travel for script conference with Charlie (Gypsy Council): Train	£31 cash
Taxis	£12 cash
Charlie/Gypsy Council consultation fee	£75 cash
Gypsy Council meals away from home	£16 cash
Hire of hall, Stow-on-the-Wold, for promotion	£40 chq
Travel, own car, Hatfield/Leominster station/Hatfield	£34 cash
Total above section:	£2,024
On Line Editing (1) (January to April 1999)
Co-editor, 12 days @ £1,000	£1000 c+c
Avid suite at Ty-Film, 5 days + VAT	£600 chq £105 chq
DV Player, 2 days + VAT	£220 chq £39 chq
Transport to pick up DV	£10 chq
Beta transfer tapes @ £14.41 x 12 + VAT	£173 chq £18 chq
Beta S.P. Playout, 90 ML 21.90 x 2 + VAT	£44 chq £8 chq
Edit suite 2½ days at Rural Media @ £150 per day incl. VAT	£375 chq
Dat tape recorder Two fonts	£5 chq £60 chq
Travel by train, 10 return journeys @ £10.50 average	£106 cash
Total above section:	£2,763
On Line Editing (2) (January to April 1999)
Travel using own cars and public transport, 15 return journeys, average 19 miles @ 20p per mile	£57 cash
Travel by train, 11 journeys @ £10.50 average	£116 cash
Consultation advice, Charlie (Gypsy Council)	£75 cash
Bus journeys, 70p average x 2 x 10	£14 cash
Taxi from Hereford (on missing train)	£20 cash
Post Production music: Les Penning trip to Pystyllgwm to record Eva (fiddle) Peni Jim Metronome replacement My travel Pystyllgwm	£50 cash £20 cash £30 cash £20 cash £20 cash £30 cash
Total this section:	£452
On Line Editing (3) (January to April 1999)
Food and drink, musicians at recording session	£49 cash
Sheet music – Lonesome Boatman	£9 chq
Tape to record V.O.s etc. + 2 other DAT tapes	£14 cash
Hire of recording venue	£10 cash
Servicing of accordian	£75 chq
Taxis @ £3 average x 4	£12 cash
Taxi Hatfield/Leominster for post-production music consultation £6 x 4 (while car broken down)	£24 cash
Refreshments, post-production music consultation	£16 cash
Les Penning, recording and mixing	£200 chq
Avid suite at Ty-Film, 2nd 5 days	£600 chq
Avid suite at Rural Media and other payments to Rural Media	£300 chq
Further payments to Ty-Film	£100 chq
Total above section:	£1,409
Manufacture, Duplication, Premiere, Sales, Promotion (1) (April to May 1999)
Duplication: 200 @ £3 each, Media Transcript Services	£609 chq
Sleeve @ 55p each x 200	£110 chq
Further work on sleeve	£20 chq
Les Penning post production music	£100 chq
Les Penning work on sleeve	£30 cash
Transport to pick up duplicated copies	£30 cash
Excerpts on Beta for Central Television	£25
Mic Darling TV promotion	£125 cash
Total above section:	£1,049
Manufacture, Duplication, Premiere, Sales, Promotion (2) (May to June 1999)
Hire of tent and generator	£135 cash
Petrol for generator	£14 cash
Big screen and projector	£78 chq
Picking up big screen and projector	£40 cash
Returning screen and projector (voluntary)	0
Entry fee for site	£25 cash
My travel: Hatfield/Stow Fair/Hatfield, 45 miles x 20p x 2	£18 cash
Refreshments in tent: Tea, Milk, Whisky, Sugar	£20 cash
500 paper cups	£5 cash
Refreshments Mic and Suzie Wycliffe and Clive Arms promotion	£6 cash
Meals away from home, £4.50 x 18	£81 cash
Little Crow Transport, Provisions	£40 cash
Production stills	£65 cash
Total above section:	£527

Jeremy Sandford’s Time and

Hatfield Running Expenses

Jeremy Sandford’s time:

An estimated 39 weeks (non continuous) @ National minimum

wage £140 p.w. (Possibly too low, until recently I charged £250 p.w.

which is still much less than National Average wage.) £5,460

(Note: this was previously estimated at 24 weeks but, including work

involved in sales and premieres, promotion, etc. 39 weeks seems a

more accurate estimate. This is possibly an overestimate but the time

worked was non-continuous and while no work was done in some

weeks, many days were 12 hour days and many weeks six day weeks, non-

continuous work over the two years this project has been operating.)

Studio and Office expenses to do with general running of place, not any

particular project. Keeping rooms warm, clean and in good condition,

things like council tax, repairs and replacements, heat and light, fax and

telephone and postage costs, motor maintenance, licence, insurance, all

general costs to keep Hatfield Studios going, rather than costs relating to

any particular project, for typical year: £3841. Suggest we charge ) £1,920

Other examples include light and heat for rooms used as editing suites.

This is the proportion allowed by the Inspector of Taxes as a legitimate

expense for self employed schedule ‘D’ where the place used for work in

the house varies, i.e. now here, now there; for writing or doing accounts

or photography, editing suite or sound studio. It is about half the actual

costs. In arriving at costing for the film we are suggesting half that would

be appropriate, i.e. quarter total sum.

Note: the £250 costs during the pre-production period refer to the period

before the financial year beginning 5 April 1998 when a different method

of costing the project was being used.

As of 15 December 1999

Summary of Expenses Total

Pre-production £428

Filming (1) £895

Filming (2) £2,431

Filming (3) £1,089

Offline Editing £2,024

Online Editing (1) £2,763

Online Editing (2) £452

Online Editing (3) £1,409

Manufacture, Premiere, Sales, Promotion (1) £1,049

Manufacture, Premiere, Sales, Promotion (2) £527

July/August/September 1999 £1,015

October/November/December 1999 £1,378

Jeremy’s time, etc. £5,460

Hatfield running expenses proportion £1,920

Total Expenses as of 15 December 1999: £22,840

Income

As paid into Treasurers Account, Gypsy Council

Arts Council £3,750

Elmley £2,000

Gov. Office £1,342

Gov. Office £494

Arts Council £1,250

Gov. Office £708

Total: £9,544

To come to Gypsy Council

Gov. Office final payment £373

Making a grand total of: £9,917

Note: In February 1999 £60 was removed from the account.

This has been explained by George and Charlie as an

unauthorised transfer done by the bank.

Jeremy Sandford, Hatfield Studios

Income

Received from Gypsy Council

May ’98 £1,000

June ’98 £2,000

June ’98 £700

Oct ’98 £1,898

Mar ’99 £1,000

Total: £6,598

To come from our donors via the Gypsy Council

Gov. Office (paid Jan ’99) £494

Gov. Office (paid June ’99) £708

Gov. Office (final payment) £373

Arts Council (paid) £1,250

Total: £2,825

Income from sale of videos (May/June ’99)

May 13:

100 sold @ £10 £1,000

75 sold @ £7 £525

25 kept to give to contributors or for review copies

July/August/September ’99 (includes TV extract) £1,058

(previously £2,000 but now realise this was an over-

optimistic figure)

October/November/December ’99 £650

Total: £3,233

Grand Total (assuming Gypsy Council hands over all the money

received for the film) £12,656

About 10, or 13, copies not accounted for - possibly given as gifts, demos, etc.

Mic has some 30 outstanding

A further 30 given to Charlie, bringing his total to 50

Situation as at 15th December ‘99

On receipt of all payments from donors via Gypsy Council £9,423

Income from sale of video £3,233

Total income: £12,656

Total expenses so far: £22,840

Amount now needed to break even

(assuming Gypsy Council hands over all money given by donors) £10,184

Amount now needed to break even if Gypsy Council continue

to hang on to the money £13,009

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INVOICE FROM:

JEREMY SANDFORD

HATFIELD COURT STUDIOS

HATFIELD

NEAR LEOMINSTER

HR6 0SD

21 January 2000

To: George Wilson

Treasurer

The Gypsy Council

Dear George

I will be most grateful to receive the moneys outstanding paid to the Gypsy Council to finance the video ‘Spirit of the Gypsies’ (‘Gypsy Songs Video’) at your earliest convenience.

TOTAL SUM OWING £9,423

Paid by George Wilson, with thanks £6,598

Balance still to come £2,825

Made up as follows:

The money which Ann Bagehott says was ‘overlooked’ in the treasurers account in January, paid in by the Government Office for the West Midlands (her letter 6th July ’99).	£494
A further sum of £780 which the Government Office say they paid into the (Treasurers) Lloyds account on 3rd June ’99 but despite my request to Ann Bagehott that she confirms it is in the account, she has not so far confirmed this (now confirmed by George, letter of 14th October ’99, it is now in the account).	£708
Final payment from the Arts Council (Arts 4 Everyone) as requested in our letter of early June, sent to George for signing by Charlie and sending on to them about 7th June ’99. Again I have not had confirmation from you as to whether or not it is in the account (now confirmed by George, letter of 14th October ’99, it is now in the account).	£1,250
A further sum from the Government Office which should have reached you by now but may be late. Again I have not had confirmation from you as to whether or not it is in the account.	£373

AMOUNT OWING STILL OUTSTANDING: £2,825

Payment, especially of those sums which have been in the Treasurers Account for some while, will be very gratefully received.

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